Privacy Policy
Situations might occur in which the SOG needs to retrieve some of your data. That is why it is good that you know what we do with it and how you can shape your preferences concerning your data. If you have further questions, let us know!
Bezoekadres: Oude Kijk in ‘t Jatstraat 5, 9712 EA Groningen
KVK Nr.: 40023028
Goal personal data
Your details are retrieved for several reasons. These personal details entail your name, your date of birth, your gender, your e-mail address, your cellphone number, your address, your study details, and your bank account details. This is the data you fill in when signing up to be a member. The goal of this data is further explained below.
01. Sending our newsletter
The SOG sends all our members a monthly newsletter to keep you updated about the activities in our association.
02. Retrieving contribution
Once a year, the SOG shall retrieve the yearly contribution from the bank account you provided when you registered as a member. You can expect this to happen around January/February.
03. Getting in contact
SOG can reach you via your mail or cellphone number to contact you about changes in your data, personal invites, or retrieving the contribution.
04. Spreading the Ruggegraat
The SOG sends out the Ruggegraat, our association magazine, a couple of times a year. This will go to the postal address you gave when you signed up as a magazine member and is printed as a copy.
Data recipients
The data retrieved and processed by the SOG are managed by:
01. The Secretary of the Board
All member data is processed and saved by the board's secretary in an Excel sheet.
02. Mailchimp
The Newsletters are sent out through Mailchimp. When you sign up for the newsletter, your email address and first name are automatically saved in the dedicated email list.
03. Gmail
Gmail hosts the SOG’s email. If you get in touch with us through a form or email, the concerned email is saved on the servers of Gmail.
04. Hard Drive
All data is saved on an external hard drive. Right now, two campaigns are being used.
05. CUOS
Once a year, the Central Executing Organ for Student Organisations (CUOS) receives the most recent list of SOG members, with all your personal details included. The SOG has to give this information to apply for subsidies necessary for us to organize our events.
Period of Storage
The SOG will save your data for an extended period, but no longer than necessary for executing our events. Your data will be deleted from our storage a year after you cancel your membership. However, this is not the case if you become an active member of the SOG (meaning faction, board, or committee) since we would like to keep our alums network as broad as possible. Your name, email address, and phone number shall be saved for these purposes.
Security
After your registration, a copy of your data will be kes Google Drive and the board's external hard drives. This administer. This administration is only to be seen by people who can and are granted access to Google Drive and hard drives. Practically this means that only the board and previous boards have access.
Rights
01. Right of inspection
You have the right to always ask for your data stored by the SOG. You can do this by sending an email to info@studentenorganisatie.nl. You shall then get an overview of your data. We will ask you to identify yourself beforehand by sending a copy of your ID. On this copy, you shall black out any privacy-sensitive information.
02. Right to rectification
Is your data incorrect? Or has it changed? You have the right to rectify this through the SOG. Your data concerning the newsletter can always be adjusted through the URL at the bottom of every email.
03. Right to be forgotten
Do you no longer want your data to be stored at the SOG? You have the right to delete your data. You can do this by emailing info@studentenorganisatie.nl and canceling your SOG membership. As explained earlier, if you have been an active member and still want your data to be deleted, then you can let us know in that email.
04. Right to submit a complaint
You have the right to submit a complaint at the Autoriteit Persoonsgegevens if you believe that the SOG did not handle your data correctly. You can do this through the site of Autoriteit Persoonsgegevens.
You also have the right to submit a complaint at the SOG itself should you have problems with the way we handle your data. You can do this by sending an email to info@studentenorganisatie.nl.
Obligations
The SOG processes personal information on the grounds of consent by the subject. This consent is given when you become a member of the SOG. Besides that, the SOG uses this data for a justified goal, namely an economic one. An example would be retrieving the contribution. The SOG shall never sell your data to third parties.
The data which is obligatory to submit is the minimum needed for offering the services or products of the SOG. If the required information is not presented, the SOG cannot provide the particular benefits.
If the SOG needs to share its data with other parties than mentioned above, then we will first ask for your consent.
The SOG has the right to disclose data if legally obligated to and when the SOG deems it justified to fulfill a legal request/process concerning the rights, property, or safety of the SOG and to protect those. In doing this, we shall always try to respect your right to privacy.
In conclusion
Do you still have questions? Do not hesitate to contact us at info@studentenorganisatie.nl about your privacy.
Visiting adress: Oude Kijk in ‘t Jatstraat 5, 9712 EA Groningen
KVK Nr.: 40023028